These terms and conditions are binding upon any person, club, society or organisation hiring the classroom at Brocks Hill Visitor Centre.

All references to 'the Council' refer to Oadby and Wigston Borough Council and Authorised Officers of the Council.

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1. Applications

Bookings will only be accepted following receipt of a signed hiring application form.  The person signing the application form shall, for the purposes of these Terms and Conditions be deemed to be the Hirer.  No transfer of bookings or sub-bookings will be allowed.  The classroom may, at the Council's discretion be booked for a single event more than one year in advance subject to the strict understanding that the scale of charges at the date of the function will apply unless payment is made in full at the time of the booking.  Bookings for a series of meetings or events would not normally be accepted for a period exceeding 12 months. The facilities may only be used for the purposes and period stated on the application form, unless the Hirer has obtained the prior written consent of the Council.

2. Payment of Charges

The classroom is let in accordance with the scale of charges drawn up by the Council.  The Council reserves the right to vary these as they see fit.  Details of the fees are available on request.  The Hirer shall be liable for any additional expense incurred by the Council if the event or function overruns the pre-arranged period of hire. 
a) Single events – On receipt of a signed hiring application an invoice will be issued which should be paid in full at least 14 days before the date of the function or event.
b) Period bookings – In the case of block bookings, the full amount for a minimum of four weeks must be paid in advance.

3. Cancellations

The Council reserves the right to refuse any bookings without explanation and to cancel any booking upon reasonable grounds.  In the event that the Council cancels a booking, it will do so in writing and either refund all fees already paid or offer alternative dates.  The Council shall not be liable for any loss sustained by the Hirer as a result of any such cancellation.  Cancellations by the Hirer should be notified to the Council in writing.  If the Hirer cancels a booking within one month of the hire date, the full fee must be paid.

4. Limits of accommodation

The number admitted to the classroom must not exceed 110.  The limit is a guide only.  The precise number of persons attending an event will be at the Council's discretion after discussion with the Hirer.  The Hirer shall be responsible for ensuring that the limitations agreed with the Council are observed.

5. Entry of officials

The Hirer shall allow any Authorised Officer of the Council access to the premises at all reasonable times.

6. Catering

The provision of all food and refreshments will be by the Council's nominated caterer.  The Hirer will be responsible for ensuring that his or her guests comply with this.  Special menus to meet dietary, religious or ethnic requirements can be provided on prior request. 

7. Children's entertainment

'Children's Entertainment' is entertainment specifically organised for persons under the age of eighteen.  Children's entertainment may only be held with the written consent of the Council.  At least one adult must be in attendance at a children's entertainment function for every 10 children attending.

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